Position Overview

Redenlab is looking for an experienced executive assistant and bookkeeper to assist in managing our day-to-day business activities accounting and finance requirements. Confidentiality, excellent organisational skills, and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly. The ideal candidate for this position is a skilled multitasker, is reliable and is committed to consistently meeting deadlines.

Objectives

• Support the CEO primarily and provide additional support to senior team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support senior staff companywide and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external partners on various projects and tasks
• Plan and orchestrate work to ensure that senior staff priorities are met, organisational goals are achieved, and best practices are upheld
• Support book-keeping activities

Key Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior staff
• Manage senior staff travel logistics and activities, including accommodation and transport
• Provide administrative and office support, such as maintenance of filing system and contacts database, liaising with related teams and ensuring priorities are met
• Maintain professionalism and strict confidentiality with all materials
• Support team communications and plan events, both internal and off-site
• Track expenses, budget, taxes, cash flow, receipts, and other financial dealings of company.
• Provide regular financial reports
• Ensure timely processing of payroll
• Create and action change orders for existing clients
• Pay vendor invoices and track bank account balances

Qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organise and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Experience and confidence using Xero
• Experience in overseeing budgets and expenses
• Flexible team player, willing to adapt to changes
• Ability to maintain confidentiality of information related to the company and its employees
• Able to work flexibly across different stakeholders based around the world.

Who we are

Redenlab is an agile biotechnology company based in Melbourne, Australia with team members in the USA, South America, and Europe. We are global leaders in speech analytics in clinical medicine, having pioneered this important type of behavioural testing for the pharmaceutical industry. Working together, we’ve become the world’s leading research-focused speech neuroscience group.

Redenlab embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Redenlab is an equal opportunity employer.

If you have questions, please check out www.redenlab.com

Location: Mixed model of remote and in-office in Carlton, Melbourne

Schedule: Part time / casual [2-3 days a week]

Remuneration: Hourly rate negotiable.